“Where’s my EA Form?” If you’ve asked this question in February, you’re not alone. Every year, thousands of Malaysian employees’ scramble to locate this one important document before the tax deadline creeps up. But here’s the kicker—most don’t actually know what it means or how badly things can go wrong without it.
Whether you’re an employee waiting for your EA Form or an employer unsure when and how to issue it, this guide is your all-in-one resource for understanding, managing, and using the EA Form income tax correctly. Let’s break it down.
What Is EA Form, Meaning?
The EA Form, Malaysia is an official annual income statement issued by your employer. It outlines your earnings, benefits, and deductions for the calendar year. It includes:
- Gross salary
- Allowances (travel, meal, etc.)
- Bonuses and commissions
- Benefits-in-kind (like company car or housing)
- EPF, SOCSO, EIS contributions
- Monthly tax deductions (MTD/PCB)
How To Submit EA Form:
This document is submitted to LHDN (Lembaga Hasil Dalam Negeri) as part of your personal income tax return.
EA Form Timeline in 2025 (and What’s Typically Expected)
Here’s a quick look at the EA Form-related timeline for the Year of Assessment 2024 (filing in 2025):
Historically, these deadlines remain consistent every year, unless announced otherwise by LHDN. So, for future years, you can expect:
- EA Form: By end of February
- Employee e-Filing: End of April
- Sole Proprietor e-Filing: End of June
However, always check LHDN’s official website every year for any last-minute changes or deadline extensions.
If your employer delays or fails to issue it, your e-Filing will likely be incorrect or incomplete—which could lead to audits, penalties, or missed tax refunds.
Who Needs the EA Form?
If you’re employed—whether full-time, part-time, contract, or even resigned mid-year—you should receive an EA Form from your employer. Employers must generate one for every staff member earning above the tax exemption threshold (even if you worked for just one month).
For employers, the issuance of EA Forms is not optional. It’s required under the Income Tax Act 1967. Failing to comply could result in:
- RM200 – RM20,000 in fines
- Imprisonment up to 6 months
- Reputational damage and scrutiny by LHDN
How to Read Your EA Form
Here’s a quick look at what to focus on:
Compare your EA Form with your payslips or Info-Tech’s employee self-service portal to ensure accuracy. If something looks off—flag it early.
What If You Don’t Receive Your EA Form?
This is a common (and frustrating) issue.
If your employer fails to issue it:
- Request it in writing (email or letter)
- Escalate to HR or management
- If ignored, report to LHDN
You’re entitled to it. Period.
For employers, platforms like Info-Tech’s Cloud Payroll Software help avoid these issues entirely by auto-generating EA Forms in LHDN-compliant formats and storing them digitally.
How Info-Tech Makes The Form Management Effortless
Managing payroll manually is risky—especially with tight tax deadlines. Info-Tech’s system offers:
- EA Form auto-generation for every employee
- LHDN-ready format (CP8A)
- Direct employee access through mobile app or web portal
- Full integration with Form E submission
No printing, no emails, no mistakes—just simple, fast compliance.
Common Mistakes Employers Make
Even when EA Forms go out on time, errors can still crop up. Here’s what often goes wrong:
- Wrong gross salary (leaving out bonuses or unreported allowances)
- Underreported benefits
- Missing months for part-timers
- Incorrect EPF or PCB figures
To find out more about how these slip-ups can impact your company, take a look at our blog on Common Payroll Compliance Pitfalls.
Final Reminder for Employers
As an employer, you should know:
- How to Get EA Forms ready before March starts
- Make sure everything’s correct with automated payroll tools
- Send out forms to keep records and track them
- Link EA Form generation with your Form E submission in March
Info-Tech makes all of this less complicated.
Here’s The 2025 Checklist
*These deadlines are for the year 2025. Do check with LHDN for updates to the deadlines every year, as EA Form submissions may change.
If you’re still handling this manually, now is the perfect time to switch. Info-Tech’s payroll platform is LHDN-compliant, user-friendly, and secure.
Ready to make payroll and tax filing stress-free?
Explore our HR & Payroll System today. Contact us for a free demo!