How to Automate Payroll, Tax, and Invoicing with Just One Software

For many Malaysian SMEs, payroll day, tax deadlines, and monthly invoicing all put the same pressure on them: they must be accurate, follow the rules, and avoid delays that can mess up cash flow right away. Business owners worry about the same things: “Did we calculate PCB ?” “Will MyInvois reject this invoice?” “Is payroll ready before Friday?” These aren’t just paperwork problems; they’re legal duties linked to EPF, SOCSO, EIS, HRD Corp, and LHDN. As following the rules gets trickier—and e-invoicing becomes a must—companies are moving towards software that puts payroll, tax, and invoicing in one place.  This shows why combined HR and accounting systems are key. Companies can run everything through one system instead of juggling different tools and spreadsheets. This system does the math, checks the data, makes required reports, and creates invoices ready for MyInvois without any extra work. 

Why Integrating These Systems Matters Now 

1. Malaysia’s Rules for Following the Law are Getting Stricter 

Big companies started using MyInvois e-invoices in August 2024. By January 1, 2026, all businesses must use them, with extra time until June 30, 2026. Each invoice needs to follow LHDN rules, include specific data, and get checked before a customer can use it.  Payroll has its own set of rules. Companies must figure out EPF, SOCSO, EIS, HRD Corp, and PCB each month. They also need to keep digital records. If they make mistakes with PCB, they might face penalties or audits.  Systems that work together help businesses follow the rules. These systems update statutory rates or invoice formats on their own. 

2. Because Doing Things by Hand is Getting Too Risky 

When teams rely on Excel sheets, WhatsApp to approve things, or invoice templates they copy and paste, mistakes can pile up: 

• A tax code that’s missing stops the invoice in MyInvois 

• A PCB bracket that’s wrong leads to fixing the payroll 

• An EPF rate that’s out of date results in penalties 

• invoices that show up twice confuse customers and slow down payment 

Systems that run spot these errors , keep clean records for audits, and cut down on time spent fixing mistakes. 

3. Cash Flow Depends on Speed 

Invoicing that runs itself makes billing faster and cuts down on arguments. Payroll that works on its own makes sure workers get the right pay on time. Together, these systems give business owners live views showing what they owe, what taxes to take out, what money is coming in, and how cash is moving.  When money matters, people stuff, and billing all use the same facts, the business becomes much easier to predict. 

What “One Software” Needs to Do 

To run payroll, taxes, and invoicing by itself—not just put them on computers—the system must follow Malaysian rules and MyInvois needs. 

Functionality	What It Should Do	Why It Matters
Statutory automation	Auto-calculate EPF, SOCSO, EIS, PCB, HRD Corp	Ensures 100% compliance with monthly filings
Attendance + leave + claims integration	Pulls real employee data into payroll	Avoids overpayment, underpayment, and discrepancies
MyInvois-compliant e-invoicing	Generates structured invoices, QR codes, stores records	Ensures acceptance by LHDN and faster customer payments
Tax reporting	Prepares statutory files, PCB schedules, EA forms, SST if needed	Reduces manual reconciliation and audit risks
Audit trails	Logs every change to payroll or invoices	Essential for internal control + LHDN audits
Cloud mobility	Updates instantly when laws change	Ensures compliance without patches or downtime

This represents the basic requirement for Malaysian companies as they approach 2026. 

How Info-Tech Combines All Three Functions in One System 

Many small and medium-sized enterprises already rely on Info-Tech for payroll processing—but the software also includes linked modules that streamline statutory tax work and generate invoices that comply with MyInvois standards. 

1. Payroll Streamlining 

• Calculates EPF, SOCSO, EIS, HRD Corp PCB with precision 

• Updates statutory formulas when laws change 

• Has approval from LHDN, KWSP, and SOCSO 

2. Connected HR Modules

Attendance, leave, overtime, and claims data flows straight into payroll without the need to re-enter information. 

3. E-Invoicing + Accounting 

Invoices stick to LHDN’s MyInvois schema, have QR codes, and you can check them before you send them in—this cuts down on the chance they’ll get rejected. 

4. Built-in Controls 

Cloud updates, permissions based on roles, and audit trails keep the system safe from compliance or security issues.  In short, you don’t need three different systems to handle payroll, tax, and invoicing. If you set it up right, Info-Tech does all three jobs. 

How to Put True Automation into Action (A Practical Step-by-Step Guide) 

Automation works best when you line up your processes—not just your software. 

1. Take a Look At Your Current Processes 

Find out where payroll mistakes happen, what slows down invoicing, and which tax jobs need the most manual work.

2. Set Up All Statutory Settings 

Check that EPF, SOCSO, HRD Corp, PCB groups, tax levels, and bill layouts follow LHDN’s newest guidelines.

3. Move Attendance & Claims to Digital 

Payroll automation needs exact data to function.

4. Create E-invoicing Steps 

Choose if your company will: 

• Submit through MyInvois portal by hand 

• Connect via API through the system 

Automatic checking stops MyInvois from turning down bills.

5. Assign Roles & Okay Processes

Pick who okays bills, who wraps up payroll, and who can change legal settings.

6. Watch & Look Over Rules

Regular checks make sure the system shows legal changes and fixes problems . 

Common Challenges (and How to Fix Them) 

• Bad attendance records Use GPS, biometric, or app-based check-ins linked to payroll. 

• Employee pushback Demonstrate to workers how automation cuts down on repetitive tasks. 

• Separate tools Bring payroll software, HRMS,  E- Invoicing Software, and Accounting Software together under one system. 

• Rule changes Pick cloud systems that update MyInvois formats, PCB tables, and required contributions. 

What Businesses Often Save 

A Malaysian small business with 50 employees sending about 100 invoices each month sees:  Here’s a rephrased version of the text: 

• Payroll processing time drops from 4 hours to 1 hour 

• Invoice creation time shrinks from days to minutes 

• Tax prep becomes instant 

• Fewer mistakes happen during official filings 

• Payments come in faster thanks to proper invoicing 

The money saved on labor exceeds the monthly fee.  How Can Malaysian SMEs Automate Payroll, Tax, & Invoicing Using One Software?  Malaysian SMEs use HR & accounting systems that integrate multiple functions. These systems figure out EPF, SOCSO, EIS, HRD Corp, and PCB. They also pull attendance and claims data into payroll, create MyInvois-compliant e-invoices with QR codes, and get statutory tax reports ready. This approach gets rid of manual data entry, lowers compliance risks, and makes payroll and invoicing happen faster. 

Closing Thoughts 

Automation isn’t just a fancy add-on anymore—it’s a must-have in a world where LHDN keeps watch, MyInvois sets the rules, and worker pay keeps going up. When you handle payroll, taxes, and billing all in one place, your business gets more precise faster, and sees its money clearer than old-school methods ever could.  If you’d like to see how this plays out in real businesses, you can ask for a demo tailored just for you at any time.   Why Wait?  Contact Us  for a FREE Demo!

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