Creating a list of requirements and understanding the various features and modules available is essential before evaluating different HRMS software systems.
Consider your company’s culture when compiling the requirements document. For example, your organisation may find the appraisal feature more critical in evaluating your employees’ performances.
Therefore, it’s important to note that different companies might have other priorities, so it’s essential to tailor the checklist to your organisation’s needs.
10 HRMS Software Features
1. Cloud-based vs On-Premise
Many HR systems are now cloud-based, meaning the software is hosted by the vendor and accessible to corporations through a web browser or mobile device. Alternatively, some vendors offer HR software that can be installed and managed on the company’s premises, usually by the IT department. Both options have their advantages, but the cloud-based model is generally preferred as work from home (WFH) becomes a new normal.
2. Employee Management
The Employee Management feature in an HR Management System (HRMS) is the central hub for HR professionals to manage employee-related activities. It helps to efficiently manage employee profiles, personal information, salary histories, and other essential details. The system also includes an employee self-service portal, which promotes transparency and communication.
3. Time and Attendance
Time and Attendance Management is crucial to effective workforce management in any HRMS. It automates the monitoring of daily attendance and employee utilisation of their time. This system captures attendance data, time reporting, biometric fingerprints for attendance tracking, and project billing and generates accurate time-related reports. By providing HR professionals with essential insights, this system helps in better workforce planning and management.
4. Recruiting & Hiring
This essential HRMS software features streamlines and automates the entire recruitment process, making it more straightforward from start to finish. The Recruitment & Hiring module within an HRMS handles candidate information collection, shortlisting, interview scheduling, and final candidate selection, ensuring a seamless hiring process. It can also include an Applicant Tracking System (ATS) for efficient applicant management.
5. Talent Management
Talent Management is a crucial aspect of the HRMS software, which involves evaluating and managing various aspects of employee performance, behaviour, and competencies. This feature often incorporates an automated system for employee feedback and reviews, promoting transparency through dashboards. Talent Management is vital in enhancing customer and employee satisfaction by aligning individual performance with organisational goals.
6. Performance Management
HRMS simplifies evaluating employee performance, ensuring transparency and accuracy. The feature generates detailed reports that assist in decision-making processes for promotions and rewards. It provides a systematic approach to recognising and rewarding high-performing individuals.
7. Employee Benefits
Managing employee benefits through an HRMS is essential to improve employee satisfaction. This feature enables HR professionals to oversee and administer health insurance, life insurance, paid time off (PTO), retirement plans, and travel arrangements, ensuring a comprehensive approach to managing employee benefits. Additionally, implementing a reward-point system can help build positive relationships among employees.
8. Leave Management
Leave Management in an HRMS is a system that helps to improve business productivity by automating the leave application process. It includes features that enable you to announce holidays, manage different types of leave, and provide a streamlined process for HR professionals to approve or reject leave applications. The comprehensive leave record ensures efficient tracking and management of employee leaves.
9. Payroll Management
Payroll management is a crucial aspect of any business. The HRMS software provides a comprehensive payroll management module that allows you to manage all payroll-related activities quickly and accurately. This feature allows you to control the salary structure of all employees and set up salary types. You can manage all salary-related activities through this feature. A00 complete payroll management system will ensure your employees’ satisfaction, ultimately leading to your business’s profitability.
10. Technical HRMS Software Features
The technical HRMS software features of an HRMS are responsible for ensuring a smooth and efficient user experience. It includes critical elements such as software deployment, mobile app integration, technical support, deployment processes, and ongoing maintenance. These technical considerations play a significant role in the long-term effectiveness and sustainability of the HRMS.
Info-Tech has covered what you need if you want a complete HRMS solution with seamless module integration. Info-Tech’s HRMS is a vital tool that streamlines HR processes and empowers HR professionals to navigate a dynamic business environment quickly. Contact us at +603 6050 0333 or [email protected] to register your interest in the HRMS software.