Can HRMS software be used for remote work? You might be asking yourself that as remote working become the new normal due to the ongoing coronavirus pandemic. As a result, up to 67% of companies now offer work options from home. This trend is expected to continue even post-coronavirus, with some HR experts predicting that remote work will become even more common.
Keeping your employees connected and engaged is essential if you already have remote working teams. Traditional HR processes, which require many physical interactions, can quickly break down in this changing landscape as it is impossible to address each employee when they are in different locations. Thus, a good HRMS is increasingly valuable for all companies entering this virtual era.
What is HRMS?
The Human Resource Management System (HRMS) is a software tool that serves as the HR management system for organisations. It covers a range of related disciplines, as software developers have created individual solutions or verticals.
Organisations use this system to integrate, manage, and automate several routine HR processes. It performs various functions, such as organising and managing employees’ and businesses’ organisational information and data. Additionally, it is easily accessible.
Why is HRMS Important?
HRMS software is designed to streamline HR processes and optimise workflows, enabling HR teams to manage people more efficiently throughout the employment cycle. The primary objective of HRMS software is to enhance the employee experience at every stage, from recruitment to retirement. It provides intuitive tools and seamless processes that help improve efficiency and ensure a positive working environment for all employees.
HRMS software makes it easier for HR teams to manage people-related tasks and provides a more streamlined and practical approach to managing HR processes. A proper HR management system can help streamline these processes and ensure efficiency.
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Benefits of HRMS for Remote Work
The HRMS software can efficiently assist in managing remote work by performing the following tasks quickly:
1. Automated HR Process
HR processes such as onboarding, payroll, recruitment, and performance management are resource-intensive and time-consuming. Automating them with HRMS reduces the need for human intervention regarding approvals and frees up HR personnel to focus on other vital functions. There is no need to fill out physical approval forms or see your boss for their signatures to approve your leave, as everything can be done online.
2. Remote Access to Employee Self Service
One of the critical responsibilities of the HR department is to provide employee services. This includes clarifying processes, issuing certificates and documents, and other related tasks. However, these tasks can be time-consuming and burdensome for HR executives, resulting in an inefficient workload. With the help of HRMS, employees can now access self-service options remotely. They can generate their documents by logging into the system using their credentials. This new feature simplifies remote employee management for the HR department.
3. Regulation Management
Most organisations navigate through intricate legal landscapes, adhering to regulations, including taxation laws. By leveraging HRMS software, companies can ensure that remote work policies comply with labour laws and tax regulations across different areas. By subscribing to government-approved software, businesses can remain compliant with the rules.
4. Reduce Human Errors
HRMS automates filing and payroll management tasks, reducing human errors such as double credit, incorrect salary amounts, missed deductions, and miscalculations. With an increasing prevalence of remote work, HRMS plays a crucial role in managing HR processes across diverse locations, ensuring efficient support for a distributed workforce. By automating these tasks, HRMS reduces or eliminates errors, providing a more efficient and error-free HR operation.
5. Protects Against Fraud
Organisations can potentially lose up to 5% of their annual revenue due to fraudulent activities. However, integrating HRMS software can significantly save time and money by streamlining the claims management process, especially in today’s increasingly remote work environment. HRMS leaves no room for manipulation by meticulously tracking each process, enforcing proper format adherence, and integrating seamlessly with existing finance and accounting systems. This ensures a smooth and transparent claims process, essential for managing remote teams effectively and safeguarding against fraud.
Human Resources Management can enhance an organisation’s efficiency and productivity and allow HR processes to continue in this increasingly remote working landscape. An organisation can benefit from cost-effectiveness and time-savings using Info-Tech’s HR management software. The software streamlines major tasks previously performed manually, allowing HR professionals and managers to make better decisions. HRMS is an innovative automation paradigm in organisations, especially when managing a remote workforce is challenging.